Inventory that matches what actually happened

The failure mode is familiar: a generous donor drops off ten baskets, five sell at the live auction, two go to backup bidders, and nobody agrees how many are left for next year. Paddle-Up treats inventory as first-class data tied to the same campaign ID as tickets and bids—so “what we have” and “what we sold” reconcile without a rescue spreadsheet.

Receipts & quantities

Log items as they arrive: descriptions, estimated values where you need them, donor attribution, and quantity on hand. Adjust counts when something is damaged, reallocated, or bundled into a different package—so staff always see a living picture instead of a PDF from intake week.

• Campaign-scoped lists so galas and fun runs do not share one messy tab
• Clear ties from inventory rows to catalog lots and checkout where applicable
• Notes for storage locations, pickup windows, and fragile handling

Works with auctions & merchandise

Silent and live lots inherit the story of what backs them: how many units exist, whether you are selling one package or several, and what still needs to be fulfilled after the gavel. Merchandise tables benefit from the same discipline— fewer “we thought we had more shirts” moments at the merch tent.

After closeout

When the event ends, leadership asks what remains unsold, what must be returned to donors, and what can roll into the next campaign. Inventory history in-system gives you a defensible answer without reconstructing conversations from a dozen group chats.

Honest counts protect donor relationships, volunteer morale, and your finance close—because nobody enjoys explaining a variance that could have been a line item.